Important Note:
1. Kindly ensure that you have exported and/or printed all the necessary documents before proceeding to year end closing.
2. Kindly ensure that  your past year data has been fully updated and checked (including your audit adjustment) before proceeding to year end closing.
**3. Perform data backup before proceeding to year end closing. We strongly advise the user(s) to put their backup file into OneDrive/Google Drive/other cloud app in case there is error encountered during the process.
4. Kindly take note that system will not store the data you have closed. It is the user(s) responsibilities to always keep their backup file into OneDrive/Google Drive/other cloud app.

5. For your own sake, kindly seek advise from the others before you proceed.

6. Due to confidential information, some of the info will not be displayed with screenshot in this guideline.


Step 1: Go to C:\Program Files\AutoCount\Accounting 2.0, and select 'Studio' file.

Step 2: Then login using ADMIN ID and password only.
(Note: Only ID 'ADMIN' is allowed for the year end closing process, any ID other than 'ADMIN' cannot be used for year end closing, even though these ID have been granted full access right and assigned as part of administrator)

Step 3: Next, go to Tools --> Year End Closing

Step 4: Select the financial year you want to close (e.g. to close Fiscal Year 2020), followed by selecting 'Start Year End Closing'.


Step 5: You will encounter the following message before year end closing
(i) Click on Yes if you are ready to do year end closing. Kindly take note that longer time would be needed if your transaction volume is huge.

(ii) User(s) must ensure that they have committed all the SST return record. Click on Yes to proceed.

(iii) Kindly input ADMIN password before you proceed

(iv) Click on Yes if you need to do stock costing recalculation. And if you do, you will be prompted to Recalculate Stock Costing window for stock recalculation. Otherwise, click on No if you do not wish to do stock costing recalculation.

(v) Click on Yes if you need to do backup. And if you do, system will redirect you to backup page. Otherwise, click on No if you have performed data backup before and need to proceed.

**(vi) You will encounter the following message if there is no transaction at last month of fiscal year. Click on Yes if you wish to proceed. Otherwise, select No if you need to update your record.

(vii) System will start performing year end closing after all the steps above. You will receive a successful message once year end processing is complete.

Step 6: You current financial year has been updated after year end closing (from Fiscal Year 2020 to Fiscal Year 2021).