A purchase order (PO) is a commercial document and first official offer issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing of products and services from external suppliers.


So, how to record Purchase Order in Sage One ?


The steps below will show you how to key in PO in Sage One.


1. Go to Supplier > Transaction > Supplier Purchase Order.

2. Then, your window will appear as below and Click on Add Purchase Order button to create a new purchase order to your supplier.


3. You may key in your Supplier Purchase Order by fill the relevant information.

  • Supplier Name : 
    • You may select your supplier then system will fill the blank fill with the existing information.
  • Document No : 
    • This is the mandatory field. You need to this field with relevant info. 
  • Physical/Postal Address :
    •  Address of your supplier
  • Date :
    • The date of your purchases/delivery item.
  • Item type : 
    • The type of your purchases.
  • Amount
    • Click on the box "Use Inclusive Amount" if the amount is inclusive price and system will auto count the price.
    • Key the amount at "Exclusive Price" if the amount is exclusive price.


4. After complete all the blank space with the relevant information then you may Save the Supplier Purchase Order.

5. To preview your Purchase Order before print you, you may click on Print Preview button.

Below is the Preview of Supplier Purchase Order after fill the blank with relevant information.